Web-based HR Management System (HRIS) for Kenya

• Information regarding previous training and work experience including places worked and time periods.
• Next-of-kin and spouse information - This captures next-of-kin details and spouse identification details.
• Employee beneficiaries - Here, the HR department can manage a list of beneficiaries, what benefit they are entitled to and the percentage of benefit entitled.
• A List of dependants and their relationship to the employee.
• Job description - For each employee, contract details are recorded like job group, work details, department, work station, etc.
• The software also tracks Reporting hierarchy - Relationship between supervisors and subordinates can be defined.

• The software allows user-definable leave types, leave periods and holidays.
• Allocation of leave entitlements to vaious leave types for each employee as per kenyan standards. The system automatically does entitlement verification during leave application and approval.
• Manage carryovers from previous periods by determining maximum days to carry over and the date by which those days must be utilized.
• Generate leave usage reports. A detailed report is given showing the leave entitlement against usage in terms of days entitled, days spent and leave balance.
• Send automated email notifications. Whenever an application or approval is made, the software generates email notification and sends to all relevant parties.
• The system allows flexible leave allocation as per your company policies.
• Leave calendar for graphical view of days applied for and status.
• Manage conditional leave e.g Rest and Recuperation Leave (RNR).
• Easy management of holidays and days to be exempted.

• The software allows user-definable settings e.g projects, tasks and hours types.
• Capture employee time spent on various projects and the specific tasks done including time intervals.
• The system calculates the hourly contribution of each employee to various projects for the whole month and gives a report showing percentage time contribution.
• Overtime hours worked are recorded under this module and can be linked to payroll module for compensation.
• Customizable attendance/timekeeping policies are supported by this software.
• The system also provides a multilevel approval process for timesheets submitted by the employee before compensation can be done
• Data from your time & attendance biometric system can be imported and processed as input for payroll calculations
• Exporting feature is provided allowing transfer of data to Excel.

• The module enables the HR Department to publish a catalogue of all available trainings with details on content and traing venue. This enables the staff to make informed choices on available training offers. It also specifies the category of employees to whom the courses are relevant.
• The system tracks each training undertaken and records what objectives were met. This informatin is useful when the human resource manager or supervisor is tracking employee development, doing appraisal and allocating responsibilities. Based on this, future trainings can be recommended.
• Manages a well categorized Library of training resources that employees can access. Soft copies of various training guides, product manuals, video clips, etc are stored in a well organized manner and can be dowloaded by staff.

• The Software allows definition of performance periods and different performance plans.
• Allows definition of KPIs and targets for each employee that are to be met at the end of the performance period. These KPIs outline the objectives to be met and the measurement criteria that will be used during the appraisal. Both the employee and his/her supervisor agree before loading the KPIs to the system while the HR department facilitates the process.
• Both appraisee and appraiser can track the KPIs and allocate scores. Once a particular working period is over, the score arrived at during appraisal is updated in the system.
• The system calculates an overall score for each performance period. Each performance period can have several performance plans covering particular time periods and purposes. The system computes an average score of all the plans within that period, normally one year.
• After completing each appraisal, the management and the HR department can give recommendations for training, bonuses, promotions, etc for the affected employee. This information forms the basis for future decision making.

This Module Manages a library of well categorized policy documents and company forms for users to view and download. Documents covering company policies and code of conduct can be posted here for the staff to view and read. Various bussiness forms and application forms can be put here and be categorized by department and function.

• Allows client create and manage system users. Enabling and Disabling a user's access to the system is possible.
• Manages Authentication by username and password.
• Active Directory authentication is available for on-site hosting.
• Controls level of access based on the role of the user thus determining what functions to access.

• A directory containing employee name, department, location, phone number and email
• Easy to search an employee using as little information as one name, department, etc
• Enhances staff communication and collaboration.