Web-based / Cloud HR software
Both Cloud and on-site hostingWeb-based and accessible on multiple devicesEmployee self-service interface HR & Payroll System Modules
Employee data, HR forms, Directory Leave, Appraisal, Attendance Payroll processing & reports module Apptec HRMS software in Kenya
Both local and internet hosting NGOs, pension managemnt schemes, companies etcFrom below 10 to hundreds of employeesOnline Leave Management System
Leave Management System is a computer software/ application or app than tracks the usage of an employees allocated (entitled) leave days. It is a module in a human resource management system (hrmis / hris). Taking leave is crucial for employees to have work-life balance, to remain healthy and perform their duties optimally. The Kenyan labour laws give guidelines regarding the various types of leave an employee is entitled to e.g. annual leave, peternity leave and maternity leave.
Our online leave management software manages the entire leave process: leave request, approval, history, analysis and reporting.
Being a web-based / cloud system, employees can submit their leave requests either from the office or from the field via the
Employee Self Service portal. They can even access the leave module from their mobile devices.
We have many clients in Kenya who are already using this system.
AppTec HRMS Features
Web-based / Cloud System Employee Profile Data Leave Management Time & Attendance Performance Appraisal Training Tracker Payroll Processing Company Forms & Documents Employee Self-Service HR & Employee Dashboard Automated Emails
Manage Unlimited Types of Leave
The system allows you to define various types of leave each with its own set of settings. The software has in-built flexibility to
allow you manage such settings as:
- Maximum number of days to carry over from previous leave period
- Number of days to submit the request before leave commences
- Maximum consecutive days that can be taken
- Number of days earned per month
Customizable Leave Entitlements
For each type of leave, you can define the number of days an employee is entitled to. The system automatically calculates
balances to be carried forward. If you would want to set a date by which days carried forward must be spent, a carryover expiry date setting is provided.
Leave Request And Approval
Request for leave is submitted via the Employee Self-Service portal. The request is then forwarded to one or more predefined
leave approvers and email notifications sent to them.
Once the final approver approves, an email notification is sent to the applicant informing them they can proceed on leave.
Manage Absence History
Records of previous leave requests can be viewed and managed from a centralized location with relevant filters provided to narrow down to
records on interest.
Each employee can view their own records while those with higher privileges can either view for the their direct reports or for all staff.
Leave Usage And Calendar
The software provides summary view of leve usage showing days entitled, days used and leave balance. Days earned are also captured together with the net balance.
The system also provides a graphical view of various leave requests with their corresponding status for a selected month. e.g you can view the status of all the requests made by employees from a particular department shown using different colour codes.
Leave Import Feature And Batch Process
Leave entitlements and carryovers can be imported from Excel using a template which can be downladed from the system. Using the software's Batch-Process feature, the entitlements can also be allocated at one go for all selected employees.
Data Export And Reports
Data being viewed from various modules of the Leave Mangement System can be exported to Excel. The system have a reporting module where reports can be viewed and then exported to either PDF, Word or Excel.
Key Benefits
- This is a web-based online system which can be accessed anywhere in Kenya or out of the country.
- The software is fully customizable. The client can configure leave types, holidays, approvers, etc.
- Leave application and approval is acknowledged through automated email notifications from the system.
- Manage unlimited types of Leave
- The leave module has automated escalation of leave requests for approval
- Employee Self-Service - Employees can apply for leave and view their own leave history and leave balances via the online portal (ESS)
Why AppTec HR Software?
- Web-based / Cloud HR software accessible globally
- Unlimited no. of companies can be managed
- Employee self-service gives access to personal data and automates request and approval processes
- Retain and access historical data
- Easily share HR summaries and reports with management
- Improve communication through email notifications
- Eliminate paperwork thus saving time and cost
- Multilevel approval of requests
- Track attendance and time spent on various projects
- Manage overtime hours efficiently
- Get rid of payroll calculation errors
- Keep track of head count and staff exits from your organization