A fixed asset management system is a software that keeps track of all the aspects of an asset throughout its life-cycle from acquisition to disposal. This is achieved by having an updated fixed asset register. The system also captures depreciation, usage, maintenance expenses and disposal.
AppTec AssetFile fixed asset management system is a multi-company software that is a market leader in Kenya in the efficient management of any company's fixed assets. With it you can easily keep track of your fixed asset retitser - assets details, depreciation, location, ownership, checked-out & check-in, maintenance and condition of each asset. The software also aids in asset verification / inventory.
The software is web-based and can be hosted on-premises or on a cloud server and all your company branches will be connected.
Our company has been operating in Kenya from the year 2013 as a reliable provider of asset tagging services and asset management system and have built a significant client base since then.
Efficiently manage your fixed asset register.AssetFile has a comprehensive fixed asset register capturing all key asset fields. The assets can be grouped and categorized into asset class, asset category, branch, department, etc.
User allocation and transfersKeep track of asset movement from one custodian to another with provision for printing asset custody forms. In addition, the system captures transfer of assets from one cost centre to another.
Keep a history of maintenance activities and expenses.Some fixed assets e.g machines and vehicles require routine maintenance. AssetFile asset system enables you to track maintenance of each fixed asset in terms of dates, service provider, cost and the next service date / mileage.
Certify asset availability and condition
Using AssetFile asset management software, you can do stock take / inventory to confirm asset availability and condition of each asset and generation of exception reports.The system also highlights assets that are in unexpected locations within the company. A barcode scanner is used to enable a quick and accurate audit of your assets.
Manage uncapitalized assetsFor uncapitalized assets that are still under development, the software allows you to capture the costs related to various tasks and inputs. On completion, all the costs are aggregated to form the acquisition cost for that asset.
Dispose / retire assetsAssetFile Fixed Asset Management System allows you to record disposal of assets after their useful life. Assets may be sold, donated or retained (retired). For those sold, any gain or loss in value is captured. Since disposal is a crutial part of an asset's life-cycle, an approval process is provided.
Standard and custom reports
Generate fixed asset register reports which can be viewed in the system and exported to pdf or ExcelAssetFile fixed asset management system offers you many standard and customized reports.
Manage employees and custodiansThe system enables you to manage employee profiles of the people who can be defined as users or custodians. Existing list of such users can be imported from Excel or from Active Directory.
The software is to be installed at one server and be accessible in all your branches with cantralized data storage. It can be hosted on a server in your premises or in the cloud.
With its multi-company capability, you can manage assets for different companys from the same interface while at the same time being able to generate distinct reports for each company and also restricting access for some users to their company assets only.
The software can work with all standard barcode / qrcode scanners. Barcode scanners ensure identification of assets is both easy and accurate.
Barcode / qrcode reading is very useful when identifying many assets especially when doing verification.
Capture all asset data right from acquisition, movement, maintenance, verification and all the way to disposal. The system flags items due for maintenance or warranty expiry.
Through the verification module, you can capture missing assets and those that have been moved across departments and branches.
This is a multi-company asset management software.
All asset information, personnel details and history of transactions are stored in one database. The system allows multiple concurrent users to view and upate the data.
Data security is ensured since users have to be authenticated for them to access the system. Each user is assigned a particular role that determines what they can do or not do in each module.
For on-premise hosting, the software seamlessely integrates with Active Directory.
The software also provides a database backup feature.
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