Asset Management System

Asset Software Features

System Integration

Asset Management System

Apptec Solutions Ltd is a company specializing in provision of asset tagging services and asset management system in Kenya. The asset system automates fixed asset register management. It serves as a fixed asset accounting software handling depreciation and report generation. Our company also provides aluminium asset tags. We are based in Westlands, Nairobi, Kenya.

  Detailed Fixed Asset Register

 Barcode Reader Integration

 Automated Depreciation

 Asset Audit & Verification

 Integration With Other Systems

 Asset Accounting Software Reports

  Dashboard

  Automated Emails

 Many Clients in Kenya

AppTec AssetFile - Fixed Asset Management System

A fixed asset management system is a software that keeps track of all the aspects of an asset throughout its life-cycle from acquisition to disposal. The fixed asset software achieves this by maintaining an updated asset register. The asset management system also records depreciation, asset usage, maintenance expenses and disposal. Key fixed asset accounting reports are also generated from the system.

AppTec AssetFile fixed asset management system is a multi-company software which is a market leader in Kenya in the efficient management of any company's fixed assets. Our asset system allows you to easily update and keep track of your fixed asset register - asset details, depreciation, location, ownership, maintenance and condition of each asset. This fixed asset accounting software also allows you to generate fixed asset movement schedule reports.

AssetFile fixed asset software is web-based ensuring centralized storage of data and access across your office network. It has an intuitive user interface making the system easy to learn and use. and to use.

Our company has been operating in Kenya from the year 2013 as a reliable provider of asset tagging services and asset management system and have built a significant client base since then.
Get in touch with us for a demo and cost proposal.

AppTec AssetFile Fixed Asset Management System Features

Fixed Asset Register

Efficiently manage your fixed asset register.

AssetFile asset management system has a comprehensive fixed asset register capturing all key asset fields. The asset system can group and categorize the assets into class, asset category, branch, department, etc. It also serves as a fixed asset accounting software by capturing date acquired plus cost for depreciation calculation.

• Capture key fixed asset details
• Asset grouping and categorization
• Fixed asset accounting software
• Asset register reports
• Register import and export

Asset Movement

User allocation and transfers

Our asset management system keeps track of asset movement from one user to another with provision for printing asset custody forms. In addition, the system allows updating as assets move from one branch/department/location to another within the company. A fixed asset software aids in ensuring accountable use of assets.

• Capture fixed asset allocation to users.
• Record issue and return dates.
• The system keeps location change log.
• Track asset condition changes.

Register Verification

Certify fixed asset availability and condition

Using AssetFile asset management system, you can do stock-take / inventory to confirm asset availability and condition of each asset. The fixed asset software generates reports flagging missing assets and those with inconsistent data that needs updating.
A barcode scanner is used to enable quick and accurate data capture during the audit of your assets. The scanner has memory for storing scanned codes which can later be uploaded to the system using our fixed asset software's data import feature.

• Capture verified assets
• Capture fixed asset data changes that need updating e.g location
• Generate asset verification reports
• The system integrates with barcode scanners making the process very fast

Fixed Asset Disposal

Dispose / retire fixed assets

AssetFile Fixed Asset Management System allows you to record disposal of assets after their useful life. Assets may be sold, donated or retired. Given that this is a critical point in the life of an asset, the fixed asset software provides a request and approval workflow. For assets that are sold, it is important for the fixed asset accounting software to record any gain or loss made considering the cash proceeds.

• User-definable asset disposal methods eg sale
• User-definable reasons for asset disposal
• Capture date of disposal.
• Record cash proceeds on disposal and calculate the gain/loss in value.

Asset Register Reports

Generate fixed asset reports

This fixed asset software generates register reports which can be viewed in the system or exported to pdf or Excel. The report templates are customizable to suit a company's needs. It also has fixed asset accounting software modules that generate fixed asset movement schedule, depreciation per given period and other financial reports.

AssetFile fixed asset management system if available at affordable cost even for small and medium companies. Please contact us for a demo and needs analysis.

• Fixed asset register reports
• Fully depreciated assets report
• Asset movement reports
• Asset verification reports

Personnel Management

Manage employees and custodians

Our asset management system enables you to manage employee profiles of the people who can be allocated assets. Existing list of such users can be imported into the fixed asset software from Excel. Some of the users can also be defined as approvers for key processes such as asset disposal.

• Manage employee details and contacts
• Import list of employees from Excel
• Group employees into branches, departments, etc
• Enable / disable a person for asset allocation or loging in to the system

Why Consider AssetFile Fixed Asset Software?

Web-based Multi-Company System

AssetFile fixed asset software is installed at one server and then can be accessed in all your branches with cantralized data storage. It has an easy-to-use interface making it easy to learn and use.

With its multi-company capability, this asset management system anables you to manage assets for different companies from the same interface while at the same time being able to generate distinct reports for each company and also restricting access for some users to their company assets only.

Barcode Scanner Integration

The fixed asset software can work with all standard barcode / qrcode scanners. Barcode scanners ensure speed and accuracy in data capture.

Barcode / qrcode reading is very useful when capturing many assets especially when doing verification or stock-take. Our asset management system can also import and process codes uploaded from scanner's memory.

Track Full Asset Life-Cycle

Capture all asset data right from acquisition to disposal. The fixed asset software manages assets during their useful like recording movement, maintenance and verification. Various reports related to these processes can be generated.

Through the verification module, you can capture missing assets. Depreciation calculations and reporting is also handled by the fixed asset accounting software modules.

Manage All Assets In One Place

All asset data is stored in one place and shared by authorized users. This being a multi-company asset management system allows separation of different entities.

The fixed asset software allows multiple concurrent users to view and upate the data. Having one database ensures the data is consistent.

Processes Supported By AssetFile Asset Management System

AssetFile system supports user/personnel creation and management. The asset software also provides an interface for importing users from Excel, user-role management and login process for user authentication.

Our fixed asset accounting software allows asset register creation and updating. Asset data can also be imported from Excel. The system does depreciation calculations using user-defined rates. It also incorporates disposal request and approval.

The fixed asset software tracks asset movement between users by checking out assets that are being issued and checking in those that are being returned. For short term allocations, the asset management system can flag items overdue for return. Changes in asset location can also be recorded.

Register verification is well handled by AssetFile asset management system through scanning of barcode / qrcode asset tags. This fixed asset software also aids in generation of Asset IDs and email notifications e.g for overdue items.

Share your comments or enquiries regarding this fixed asset software.

Like AppTec AssetFile Fixed Asset Management System

Provider of Aluminium Barcode Asset Tags & Labels| Barcode Scanners | Asset Management System | Fixed Asset Tagging Services in Kenya